[Translation from Japanese to English ] I understand what you are saying is legitimate. We are responsible for forwar...

Additional info

ある米国の仕入先から商品を日本へ輸入して販売しています。その際、米国内のMyUSという転送会社に荷物を集めて、日本へまとめて転送していました。しかし、最近、米国の法改正で海外への転送の際は仕入先のEIN(employer identification number)が必要になりました。これはEINを取得していない仕入先に送るメールです。

Original text

確かに貴方の言うことは最もである。商品の日本への転送は私達が責任を負っている。
しかし、転送会社のMyUSは「あくまで必要なのは仕入先のEINであり、これは合衆国政府の要請である」と言っている。だから、私は貴方にEINを取得できるのかどうか尋ねたのだ。恐らくMyUSも貴方に同様のことをメールか電話で連絡しようとしたと思う。以下がMyUSの担当者からのメールである。

Translation / English

I understand what you are saying is legitimate. We are responsible for forwarding the items to Japan.
However, MyUS, the forwarding company says "What's needed is EIN of the supplier and this is required by US government." That's why I asked whether you could obtain EIN or not. Probably MyUS tried to contact you by email or phone regarding same issue. Below is the email sent from the person in charge at MyUS.

Translation / English

You absolutely have your points there. I, in fact, am responsible for the forwarding of merchandises to Japan. MyUS, the forwarder, however, indicated what they needed is only the EIN from suppliers, in accordance with requirements from the US government. That is why I have asked you whether or not the EIN can be obtained. Perhaps, MyUS have contacted you by e-mail or the phone regarding the similar matter. Please find the e-mail from our contact person from MyUS as follows:

Original text

MyUSの転送法はつい最近変わったのであり、担当者にもよるが徐々に適用され始めている。現に私の同業者でMyUSを利用している者は沢山いるが、この仕入先のEINを要請されている者はまだごく少数だ。しかし、MyUSは近い将来この手続きを全ての利用者に徹底すると言っている。（現状は貴方の言うように、仕入先のEINなしで日本に転送できている顧客がほとんどである。というのも、MyUSは現在システム移行中であり、顧客の全ての貨物に対してEINが必要であるかをチェックしきれていないからだ）

Translation / English

Forwarding method at MyUS has recently been changed, it depends on the staff but gradually it is being applied. Actually I have many fellow traders using MyUS, but there are only few who were asked for supplier's EIN. However, MyUS says in near future this procedure will apply to entire users. (As you say, currently most customers forward items to Japan without supplier's EIN. The reason is because currently MyUS is in a process of shifting their system and they cannot check all customer parcels whether each is required an EIN or not.)

Translation / English

Forwarding procedure for MyUS has just recently been changed, and the transition to the new process has been gradually taking place, depending on the contact persons. Actually, there are many who are in the same business, but there only a few of them that are being asked to provide EIN. MyUS, however, stated that they will be applying this new procedure to all of its users. (Currently, most of the customers can forward their packages to Japan without EIN from suppliers. This is due to the fact that MyUS is currently in the middle of migration of their systems, and they have not been able to verify the applicability of EIN for all of its customers’ freight.)

Original text

貴方の日本人の顧客で、MyUSを利用している業者（私の米国内の住所と似たような住所を持っている者）がいるだろうか？MyUSの新たな規定では、同一の仕入先から$2,500以上の仕入を行った時に、仕入先のEINが必要なようである。なので、貴方に取引額の大きい他の日本人顧客がいるとすれば、近い将来、必ず私と同じことを貴方に言うだろう。彼らが他の転送手段を利用したとしても、米国法の下では同様にEINを求められるので、やはり同じことを貴方に言うと思う。

Translation / English

Do you have any Japanese customer using MyUS (who has similar address as my US domestic address)?
According to MyUS new regulation, supplier's EIN is required when purchasing over $2500 from same supplier. Therefore, if you have other Japanese customer who deals large amount, that customer will definitely ask you the same thing in near future. Even if they use other forwarding method, EIN is necessary under US law, so I guess you will be asked for the same thing anyways.

Translation / English

I'm sure among your Japanese clients there are traders who use MyUS (people with similar occupation as that of mine in USA) ? MyUS's new policy is that, in case of buying that exceeds $2500 on the same supplier, the supplier's EIN is required. Given the case, if there is another Japanese client conducting a large sum of transactions with you, certainly they would ask of you the same in near future. Even if they apply other shipping methods, EIN would be required in one way or another under US laws, so I consider asking of you the same nonetheless.

Original text

私は貴方に迷惑はかけたくなかったので、2か月間MyUSに対し何度も交渉した。しかし、やはりEINなしでは転送できないと言ってきた。

1). もし貴方がEINを取得して、私に教えてくれるのならば、その取得にかかる費用を教えて欲しい。私達でその費用を負担しようと考えている。非常に安価で取得できるようである。

Translation / English

Since I did not wish to cause you an inconveniece, I negotiated with MyUS over and over in two months. However, after all I was informed that forwarding without EIN is not allowed.

1) If you obtain EIN and inform me of it, I'd like you to let me know the expense for it. We are thinking about bearing that cost. It seems to be done at very reasonable price.

Translation / English

I didn't want to trouble you, so I have negotiated with MyUS again and again for two months. But they told me that it's impossible to send on without an EIN.

1). If you get your EIN and let me know about that, I'd like you to tell me how much it will cost to get it. We are thinking that we pay for it. It seems that you can get it very cheaply.

Original text

2). もし貴方がEINは取得しないのなら、MyUSは荷物を全て一度貴方の元へ返送する（こちらが指定する別の転送会社にMyUSから送れるのかと尋ねたが、それは頑なに断られた）。もしそうなったら、貴方から私が指定する別の転送会社に輸送して欲しい。その際に必要な費用は私達で負担する。

貴方にはいつも世話になり、本当に感謝している。貴方に迷惑をかけてしまう結果となって、大変申し訳ない。

貴方からの連絡を待っている。

Translation / English

2) If you do not obtain EIN, MyUS will return all the parcels to you (I asked MyUS to send to other forwarding company I designate, but they absolutely declined.) In that case, I'd like you to transport them to other forwarding company I designate. We will bear that cost needed for that.

I truly appreciate your servie always. I'm really sorry for causing you an inconvenience like this.

I'll be waiting for your reply.

Translation / English

2). If you can't acquire EIN, MyUS will return all of the package to your place at once (we asked if it is possible to forward the package from MyUS to another forwarder that we specify, but the suggestion was strongly rejected). Once such is the case, I would like you to transfer the package from your place to the other forwarder I will provide. By then, we will take care of the necessary cost.

We are truly thankful for your continued patronage. We deeply apologize that this ended up inconveniencing you.

I am looking forward to your response.