Miss./Mr. _ _ says that s\he would like to have a meeting with you all. Could you please tell us the time that you are available today? We would like to have a meeting directly at Miss./Mr. _ _'s office if possible but Zoom would be fine as well.
Mr. ○○ would like to have a meeting with you. Could you tell us the time zone that is convenient for you today? If possible, I would like to have a face-to-face meeting at Mr. ○○'s office, but Zoom is also acceptable.
Mr. 〇〇says that he would like to talk to you. Could you tell me the time that is convenient for you? If possible, we would like to have a meeting at his office face to face. It is also OK to have one on Zoom.